The Florida Department of Education's Office of Independent Education and Parental Choice is pleased to announce this year's Florida Charter School Conference will be held October 20-22, 2021, at the Caribe Royale Orlando.
Providing conference attendees the chance to connect with companies like yours is an important part of the overall conference experience. Your organization is invited to support the conference by reserving a booth in the exhibit hall. Booth reservations will be accepted online until sold out or September 10, 2021, whichever comes first. Payments by check or credit card are due by September 20, 2021.
We hope you make the choice to exhibit at this year's conference. See you in Orlando!
The Florida Charter School Conference Team
The number of onsite representatives included in the booth fee has been reduced to two reps to assist with social distancing in the booth space.
Booth rate: $880 per 8' deep x 10' wide space
Fee includes the following:
- 8' deep x 10' wide carpeted booth area with 2' x 6' draped table and 2 chairs
- Pipe railing, 8' high curtain back wall, and 3' high curtain side dividers
- Identification sign listing company name
- Descriptive listing in the program app
- Two (2) exhibitor representative registrations which include meal events and entrance to all sessions
Any additional needs, such as electricity, Internet, A/V, Food & Beverage, extra carpet, are at the exhibitor’s expense. Please see below for service providers.
|Wednesday, October 20||Exhibit Hall Set-up by National Expo||8:00 a.m. – 11:00 a.m.|
|Exhibit Hall Set-up by Exhibitors||11:00 a.m. – 3:30 p.m.|
|Exhibit Hall Open||4:00 p.m. - 6:00 p.m.|
|Thursday, October 21||Exhibit Hall Open||9:00 a.m. – 4:00 p.m.|
|Exhibit Hall Break Down||4:00 p.m. – 6:00 p.m.|
Security will be provided overnight.
The Florida Charter School Conference draws attendees from charter schools across the entire state. Participants include charter school authorizers, operators, administrators and educators. The 2019 conference attracted more than 660 participants.
- 2019 Attendee Demographics (PDF)
- 2018 Attendee Demographics (PDF)
- 2017 Attendee Demographics (PDF)
- 2016 Attendee Demographics (PDF)
- 2015 Attendee Demographics (PDF)
- 2014 Attendee Demographics (PDF)
- 2013 Attendee Demographics (PDF)
- 2012 Attendee Demographics (PDF)
- 2011 Attendee Demographics (PDF)
- 2010 Attendee Demographics (PDF)
- 2009 Attendee Demographics (PDF)
- 2008 Attendee Demographics (PDF)
- List of Charter Schools in Florida
- Attendee List
This year the conference will be utilizing an event app, therefore the Attendee List is no longer available for order. Please see the event app for ways to access attendees.
Please be aware of entities not associated with FCSC that may try to sell you the attendee list. If ever in doubt about the validity of an email, please email firstname.lastname@example.org to confirm.
- Participating Attendee Organizations
Registered attendees will be representing these schools and organizations.
- Lead Retrieval System
Exhibitors will be able to purchase lead retrieveal services from this year's event app provider. Information will be provided 3-4 weeks before the event.
- Advertising Opportunities
Several advertising opportunities exist for both exhibiting and non-exhibiting organizations.
Partner packages are on a "first come, first serve" reservation system and are limited to ONE partner package per company until August 31, 2021. Starting September 1, companies may reserve additional partner packages if available.
- Door Prizes
We are planning three door prize drawing events for the attendees and would greatly appreciate your assistance. Participants will have preprinted tickets to drop in the door prize globe for each event. The first drawing event will be on Wednesday, October 20, during the welcome reception. The second drawing event on Thursday, October 21, during the afternoon break. And the third drawing event will be on Friday, October 22, at the end of the closing general session. You are welcome to do your own door prize drawings from your booth during exhibit hall hours and announce your winners at one of the three drawing events. Please let us know if you would like to be part of the drawings by submitting your door prize information.
- Exhibit Hall Directory Card
Please see the event app for exhibitor directory and gamification.
- Catering & Meeting Room Rental at the Caribe
Convention Services Manager
- Audio Visual Services & Equipment
You may use either American Audio Visual or Encore, the in-house AV company for your audio-visual needs.
- Electrical Services
Zsuzsanna Kulcsar, VEMM
Download Electrical Order form *Also available in your National / AGS Expo exhibitor kit
Internet access can be arranged directly with the hotel or can be secured under the FCSC show management order.
Self-parking is $12.00 (inclusive per vehicle, per day). Valet parking is $15.00 (inclusive per vehicle, per day). Please email FCSC staff if your vehicle needs special parking arrangements.
National / AGS Expo, www.ags-expo.com, is the official general services contractor for the conference. They will be sending each exhibitor's booth contact an e-mail 4-6 weeks before the event with directions for ordering booth items.
Please e-mail customerservice @ natlexpo.com if you do not receive your National Expo welcome e-mail by September 3, 2021.
- Booth Carpet, $132/booth
Booth carpet is not required as the ballroom is carpeted, but additional booth carpet does add cushioning. Seasoned exhibitors order carpet and sometimes extra padding as it saves their feet, knees and hips.
- Drayage and Material Handling
- Freight Services Information
- Floral/Plant Rental
- Furniture Rental
Booths need to be ready by 3:30 p.m. for a 4:00 p.m. opening on Wednesday, October 20, and by 8:30 a.m. for a 9:00 a.m. opening on Thursday, October 21. Booths may not be taken down until 4:00 p.m. on Thursday, October 21, 2021.
To reduce the "where's my booth shipment" anxiety on set up day if you are shipping booth material, please send your shipment to National / AGS Expo's warehouse in Orlando by Monday, October 18, 2021. Shipments can be received starting September 20, 2021. National / AGS Expo will deliver your shipment to your booth in time for set up. Please refer to National / AGS Expo's service kit regarding the material handling fee incurred for all shipments.
Warehouse shipping address:
- FCSC - "Your Company Name - Booth #"
C/O National / AGS Expo c/o ABF Freight System
3732 Bryn Mawr Street
Orlando, FL 32808
The hotel will NOT accept shipments to the exhibit hall. All exhibitor shipments must be sent to the National / AGS Expo warehouse. Deliveries to individual sleeping rooms at the hotel will incur a $25 fee for every hundred pounds.
ABF is the show carrier provided for your outbound shipping convenience. If you plan to use an alternate carrier, such as FedEx or UPS, you are responsible for making arrangements with that carrier. You are also responsible for ensuring that your carrier checks in for loading no later than 6:00 p.m. on Thursday, October 21, 2021. In the event your designated carrier fails to check-in by 6:00 p.m. or refuses to accept shipments, National / AGS Expo reserves the right to reroute via the official carrier.
All outbound ABF shipments require a National / AGS Expo bill of lading. Once your account is settled with National / AGS Expo, you may obtain bills of lading and shipping labels at their service center in the back of the exhibit hall. Please fill out and apply the labels to the freight and return the bill of lading to the National / AGS Expo Service Desk when you are packed and ready to go. Do NOT leave your bill of lading on your shipment in your booth. It must be turned in to National / AGS Expo for processing no later than 6:00 p.m. on Thursday, October 21, 2021.
ABF PICK UP TIME: 6:00 p.m., Thursday, October 21, 2021
Exhibitors using a shipping service other than ABF, such as FedEx or UPS, must arrange their own pick-up and will be responsible for labeling and pick-up arrangements of their individual boxes.
PRIOR TO DEPARTURE: If an exhibitor must ship items out on Friday, October 22, 2021, the exhibitor must provide the following to the convention services manager prior to departure as proof of scheduled pick-up:
- Name of Shipping Company
- Date of Expected Pick-up by Shipping Company
- Number of Packages to be Picked Up by Shipper
- Location of Packages in the Hotel in order to direct shipper when picking up
- Pick Up Number provided by Shipping Company
- FCSC Terms & Conditions
Please read the full FCSC Terms and Conditions before reserving booth space.
FCSC exhibitors are encouraged to have liability coverage that names Florida Charter Schools Conference as an additional insured for October 20-22, 2021. Exhibitors may email a copy of coverage to FCSC staff before the event or bring their proof of insurance with them to the event in October. Please use the following for the address when adding FCSC to existing coverage:
- Florida Charter School Conference
325 W Gaines St, Rm 1044
Tallahassee, FL 32399
- Florida Charter School Conference
Cancellations made on or before September 30, 2021, will be allowed a refund less a $200 administrative fee. Cancellations after that date will be charged the FULL fee. Refunds for credit card payments made after 120 days from original transaction will be refunded by check.
- No Shows
Exhibitors not set up in their assigned booth by 4:00 p.m. on the opening day will be considered a no show unless prior arrangements are made with the conference planner. No refund will be provided for a no show exhibitor.
- Display Compliance
All exhibitor displays must must be in compliance with the IAEE Guidelines for Displays. If an exhibitor display is not in compliance, the exhibitor will be required to remove out of compliance parts of the display before the exhibit hall opens. If exhibitor refuses to remove non-compliant items, the agreement to exhibit will be terminated and the exhibitor will be required to vacate the booth space and event facility within one hour of being notified by event staff. No refund will be provided for exhibitors with non-compliant setups.
- Additional Exhibitor Representatives
Each booth reservation provides complimentary registration for up to two exhibitor representatives. Additional representatives are $50 each. Changes after the Friday before the event will be handled on site. Please refer to your confirmation email on how to add/edit on site rep list.
- Exhibit Hall Floor Plan
Exhibit space will be assigned by the conference coordinator in the order in which payments are received after Partners have submitted their booth location requests.
» PDF of the floor plan (opens in new window/tab)
» Interactive Map (opens in new window/tab)
Reserve a Booth
The deadline to reserve a booth has past. Please email event staff to be placed on the waiting list.
Please see the hotel information on the FCSC Hotel page for official booking information.
Booking straight with the hotel using one of the methods on the FCSC Hotel page is the only authorized way to make hotel reservations for FCSC 2021. Exhibitors and attendees are often contacted by third party hotel room resellers who misrepresent themselves as agents for FCSC 2021 and/or the hotel offering discounted rates at various Orlando hotels. Please do not book through them as neither FCSC nor the hotel has any agreements with them.
Still have questions? Please email the FCSC staff.
Design work for ads and promotional material:
- On Queue Creative, LLC: http://www.onqueuecreative.com
Promotional Items for booth give-aways and bag stuffers:
- Adventures in Advertising/Full Press: https://aiafullpress-aia.espwebsite.com
- Sallee Promotions, Inc. - http://www.salleepromotions.com
Please help us improve by completing the Exhibitor Survey after the event.
The survey will be available October 22, 2021.