Exhibitor Handbook

 

Welcome

FDOE IEPCThe Florida Department of Education's Office of Independent Education and Parental Choice is pleased to announce this year's Florida Charter School Conference will be held October 20-22, 2021, at the Caribe Royale Orlando.

Providing conference attendees the chance to connect with companies like yours is an important part of the overall conference experience. Your organization is invited to support the conference by reserving a booth in the exhibit hall. Booth reservations will be accepted online until sold out or September 10, 2021, whichever comes first. Payments by check or credit card are due by September 20, 2021.

We hope you make the choice to exhibit at this year's conference. See you in Orlando!

The Florida Charter School Conference Team

Booth Information

The number of onsite representatives included in the booth fee has been reduced to two reps to assist with social distancing in the booth space.

Booth rate: $880 per 8' deep x 10' wide space

Fee includes the following:

Any additional needs, such as electricity, Internet, A/V, Food & Beverage, extra carpet, are at the exhibitor’s expense. Please see below for service providers.

Exhibit Hall Booth

Exhibit Schedule

Wednesday, October 20 Exhibit Hall Set-up by National Expo 8:00 a.m. – 11:00 a.m. 
  Exhibit Hall Set-up by Exhibitors 11:00 a.m. – 3:30 p.m.
  Exhibit Hall Open 4:00 p.m. - 6:00 p.m.
Thursday, October 21 Exhibit Hall Open 9:00 a.m. – 4:00 p.m.
  Exhibit Hall Break Down 4:00 p.m. – 6:00 p.m.

Security will be provided overnight.

Full Conference Schedule

Conference Audience

The Florida Charter School Conference draws attendees from charter schools across the entire state. Participants include charter school authorizers, operators, administrators and educators. The 2019 conference attracted more than 660 participants.

Exhibit Hall Entrance

 

Marketing Opportunities

Facility Information

Exhibit Hall Contractor

National / AGS Expo, www.ags-expo.com, is the official general services contractor for the conference. They will be sending each exhibitor's booth contact an e-mail 4-6 weeks before the event with directions for ordering booth items.

Please e-mail customerservice @ natlexpo.com if you do not receive your National Expo welcome e-mail by September 3, 2021.

Move In & Out

Booths need to be ready by 3:30 p.m. for a 4:00 p.m. opening on Wednesday, October 20, and by 8:30 a.m. for a 9:00 a.m. opening on Thursday, October 21. Booths may not be taken down until 4:00 p.m. on Thursday, October 21, 2021.

Caribe Royale Loading Dock Map
Click for larger PDF.

Incoming Shipments

To reduce the "where's my booth shipment" anxiety on set up day if you are shipping booth material, please send your shipment to National / AGS Expo's warehouse in Orlando by Monday, October 18, 2021. Shipments can be received starting September 20, 2021. National / AGS Expo will deliver your shipment to your booth in time for set up. Please refer to National / AGS Expo's service kit regarding the material handling fee incurred for all shipments.

Warehouse shipping address:

The hotel will NOT accept shipments to the exhibit hall. All exhibitor shipments must be sent to the National / AGS Expo warehouse. Deliveries to individual sleeping rooms at the hotel will incur a $25 fee for every hundred pounds.

 

Outgoing Shipments

ABF is the show carrier provided for your outbound shipping convenience. If you plan to use an alternate carrier, such as FedEx or UPS, you are responsible for making arrangements with that carrier. You are also responsible for ensuring that your carrier checks in for loading no later than 6:00 p.m. on Thursday, October 21, 2021. In the event your designated carrier fails to check-in by 6:00 p.m. or refuses to accept shipments, National / AGS Expo reserves the right to reroute via the official carrier.

All outbound ABF shipments require a National / AGS Expo bill of lading. Once your account is settled with National / AGS Expo, you may obtain bills of lading and shipping labels at their service center in the back of the exhibit hall. Please fill out and apply the labels to the freight and return the bill of lading to the National / AGS Expo Service Desk when you are packed and ready to go. Do NOT leave your bill of lading on your shipment in your booth. It must be turned in to National / AGS Expo for processing no later than 6:00 p.m. on Thursday, October 21, 2021.

ABF PICK UP TIME: 6:00 p.m., Thursday, October 21, 2021

Exhibitors using a shipping service other than ABF, such as FedEx or UPS, must arrange their own pick-up and will be responsible for labeling and pick-up arrangements of their individual boxes.

PRIOR TO DEPARTURE: If an exhibitor must ship items out on Friday, October 22, 2021, the exhibitor must provide the following to the convention services manager prior to departure as proof of scheduled pick-up:

 

Booth Reservation Information

 

Reserve a Booth

The deadline to reserve a booth has past. Please email event staff to be placed on the waiting list.

 

Hotel Reservations

Please see the hotel information on the FCSC Hotel page for official booking information.

Booking straight with the hotel using one of the methods on the FCSC Hotel page is the only authorized way to make hotel reservations for FCSC 2021. Exhibitors and attendees are often contacted by third party hotel room resellers who misrepresent themselves as agents for FCSC 2021 and/or the hotel offering discounted rates at various Orlando hotels. Please do not book through them as neither FCSC nor the hotel has any agreements with them.

 

Questions

Still have questions? Please email the FCSC staff.

 

Resources

Design work for ads and promotional material:

Promotional Items for booth give-aways and bag stuffers:

 

Exhibitor Survey

Please help us improve by completing the Exhibitor Survey after the event.

The survey will be available October 22, 2021.