The Florida Department of Education's Office of K12 School Choice is pleased to announce this year's Florida Charter School Conference will be held October 16-18, 2018, at the Caribe Royale Orlando.
Providing conference attendees the chance to connect with companies like yours is an important part of the overall conference experience. Your organization is invited to support the conference by reserving a booth in the exhibit hall. Booth reservations will be accepted online until sold out. For information on being a conference partner, please e-mail Noelle Bonard.
We hope you make the choice to exhibit at this year's conference. See you in Orlando!
The Florida Charter School Conference Team
Booth rate: $880 per 8' deep x 10' wide space
Fee includes the following:
- 8' deep x 10' wide carpeted booth area with 2' x 6' draped table and 2 chairs
- Pipe railing, 8' high curtain back wall, and 3' high curtain side dividers
- Identification sign listing company name
- Descriptive listing in the program book
- One conference program book
- Three exhibitor representative registrations which include meal events and entrance to all sessions
Any additional needs, such as electricity, Internet, A/V, Food & Beverage, extra carpet, are at the exhibitor’s expense. Please see below for service providers.
|Tuesday, October 16
||Exhibit Hall Set-up by National Expo
||8:00 a.m. – 11:00 a.m.
||Exhibit Hall Set-up by Exhibitors
||11:00 a.m. – 3:30 p.m.
||Exhibit Hall Open
||4:00 p.m. - 6:00 p.m.
|Wednesday, October 17
||Exhibit Hall Open
||9:00 a.m. – 4:00 p.m.
||Exhibit Hall Break Down
||4:00 p.m. – 6:00 p.m.
Security will be provided overnight.
• Full Conference Schedule
The Florida Charter School Conference draws attendees from charter schools across the entire state. Participants include charter school authorizers, operators, administrators and educators. The 2017 conference attracted more than 600 participants.
- List of Charter Schools in Florida
- Lead Retrieval System
There is not an official lead retrieval system for the conference. However, QR codes of the attendees' vcard information will be printed on the name badges. Read 5 Apps to Help You Capture Leads at Trade Shows to help you find the right option for you. A few scanning apps to try are CamCard and Scan to Note or Spreadsheet. Online services like iCapture are also able to scan the code.
To the right is a sample QR that is the same as what will be on the name badges. Scan to test it with your software. Click the image for a large version.
- Advertising Opportunities
Several advertising opportunities exist for both exhibiting and non-exhibiting organizations.
Deadline to submit print ad file: August 1, 2018
Deadline to submit bag stuffer item and online ad: September 1, 2018
Partner packages are on a "first come, first serve" reservation system and are limited to ONE partner package per company until July 31, 2018. After August 1, companies may reserve additional partner packages if available.
- Door Prizes
We are planning two big door prize drawing events for the attendees and would greatly appreciate your assistance. The first one will be on Wednesday, October 17, during the afternoon break and the other on Thursday, October 18, at the end of the closing session. You are also welcome to do your own door prize drawings from your booth during exhibit hall hours. Please let us know if you would like to be part of the drawings by submitting your door prize information.
- Submit your Door Prize Intent - Available starting September 1
- Participating Attendee Organizations
The listed schools and organizations will be represented by attendees. - Available starting August 1
- Attendee List Order Form
Exhibitors may order a list of attendees who give permission for their contact information to be released. The list is down to a low of around 40% of the attendees giving permission to realease their contact information.
- Order Attendee List - Available starting September 1
- Exhibit Hall Directory Card
For the past several years, an Exhibit Hall directory card has been included in the participants' bags. It is our way to encourage attendees to visit all the exhibitors.
- Download the Directory Card (PDF) - Available starting September 1
- Catering & Meeting Room Rental at the Caribe
Convention Services Manager
- Electrical Services
Download Electrical Order form - Available August 1
*Also available in your National Expo exhibitor kit
Order Form - Available August 1
- Audio Visual Services & Equipment
American Audio Visual
Download AV Order form - Available August 1
*Also available in your National Expo exhibitor kit
Self-parking is $10.00 (inclusive per vehicle, per day). Valet parking is $13.00 (inclusive per vehicle, per day). Please email Noelle Bonard if your vehicle needs special parking arrangements.
Exhibit Hall Contractor
National Expo, www.natlexpo.com, is the official general services contractor for the conference. They will be sending each exhibitor's booth contact an e-mail 4-6 weeks before the event with directions for ordering booth items.
Please e-mail customerservice @ natlexpo.com if you do not receive your National Expo welcome e-mail by September 1, 2018.
- Booth Carpet, $120/booth
Booth carpet is not required as the ballroom is carpeted, but additional booth carpet does add cushioning. Seasoned exhibitors order carpet and sometimes extra padding as it saves their feet, knees and hips.
- Drayage and Material Handling
- Freight Services Information
- Floral/Plant Rental
- Furniture Rental
Move In & Out
Booths need to be ready by 3:30 p.m. for a 4:00 p.m. opening on Tuesday, October 16, and by 8:30 a.m. for a 9:00 a.m. opening on Wednesday, October 17. Booths may not be taken down until 4:00 p.m. on Wednesday, October 17, 2018.
Click for larger PDF.
To reduce the "where's my booth shipment" anxiety on set up day if you are shipping booth material, please send your shipment to National Expo's warehouse in Orlando by Wednesday, October 10, 2018. Shipments can be received starting September 17, 2018. National Expo will deliver your shipment to your booth in time for set up. Please refer to National Expo's service kit regarding the material handling fee incurred for all shipments.
Warehouse shipping address:
- FCSC - "Your Company Name - Booth #"
C/O National Expo c/o ABF Freight System
3732 Bryn Mawr Street
Orlando, FL 32808
The hotel will NOT accept shipments to the exhibit hall. All exhibitor shipments must be sent to the National Expo warehouse. Deliveries to individual sleeping rooms at the hotel will incur a $25 fee for every hundred pounds.
ABF is the show carrier provided for your outbound shipping convenience. If you plan to use an alternate carrier, such as FedEx or UPS, you are responsible for making arrangements with that carrier. You are also responsible for ensuring that your carrier checks in for loading no later than 6:00 p.m. on Wednesay, October 17, 2018. In the event your designated carrier fails to check-in by 6:00 p.m. or refuses to accept shipments, National Expo reserves the right to reroute via the official carrier.
All outbound ABF shipments require a National Expo bill of lading. Once your account is settled with National Expo, you may obtain bills of lading and shipping labels at their service center in the back of the exhibit hall. Please fill out and apply the labels to the freight and return the bill of lading to the National Expo Service Desk when you are packed and ready to go. Do NOT leave your bill of lading on your shipment in your booth. It must be turned in to National Expo for processing no later than 6:00 p.m. on Wednesay, October 17, 2018.
ABF PICK UP TIME: 6:00 p.m., Wednesday, October 17, 2018
Exhibitors using a shipping service other than ABF, such as Fedex or UPS, must arrange their own pick-up and will be responsible for labeling and pick-up arrangements of their individual boxes.
PRIOR TO DEPARTURE: If an exhibitor must ship items out on Thursday, October 18, 2018, the exhibitor must provide the following to the convention services manager prior to departure as proof of scheduled pick-up:
- Name of Shipping Company
- Date of Expected Pick-up by Shipping Company
- Number of Packages to be Picked Up by Shipper
- Location of Packages in the Hotel in order to direct shipper when picking up
- Pick Up Number provided by Shipping Company
Booth Reservation Information
- FCSC Terms & Conditions
Please read the FCSC Terms and Conditions before reserving booth space.
FCSC exhibitors are required to have liability coverage that names Florida Charter Schools Conference as an additional insured. Exhibitors will need to bring their proof of insurance with them to the event in October.
FCSC exhibitors may add to their existing or purchase a special group policy online through a special group policy. If purchasing throrugh the group policy, applicants will be able to download a Confirmation of Coverage Certificate as soon as credit card payment is submitted.
- If adding FCSC to existing coverage, it should be for $1M per occurrence and $2M in the aggregate and name Florida Charter Schools Conference as additional insured. Please use the following for the address:
- Florida Charter School Conference
325 W Gaines St, Rm 1044
Tallahassee, FL 32399
- Order Liability Coverage Online - Coming Soon
Cancellations made on or before August 17, 2018, will be allowed a refund less a $200 administrative fee. Cancellations after that date will be charged the FULL fee. Refunds for credit card payments made after 120 days from original transaction will be refunded by check.
- Additional Exhibitor Representatives
Each booth reservation provides complimentary registration for up to three exhibitor representatives. Additional representatives are $50 each. Changes after October 10 will be handled onsite.
- Confirm, Add or Delete Onsite Rep Namebadges - Available September 1
- Exhibit Hall Floor Plan
Exhibit space will be assigned by the conference coordinator in the order in which payments are received after Partners have made their booth selection.
» Interactive Map (opens in new window)
» PDF of the floor plan (PDF opens in new window) - DRAFT
- Reserve a Booth
Deadline to reserve a booth is August 3, 2018 or when sold out; whichever comes first.
Still have questions? Please email Noelle at firstname.lastname@example.org.
Design work for ads and promotional material:
Promotional Items for booth give-aways and bag stuffers:
Please help us improve by completing the Exhibitor Survey after the event.
The survey will be available October 18, 2018.